Software for the yards running your state’s equipment rental.
EquipFlow is dispatch, billing, inspections, maintenance, and QuickBooks sync for single-location heavy-equipment rental yards. The core product is the same everywhere. Tax jurisdiction, industry mix, and operating patterns vary by state — so the context on each page does too.
A rental yard in Ector County, TX operates under Texas county-level sales tax and runs mostly MSA contracts with oilfield producers and service companies. A yard in Baton Rouge operates under Louisiana parish-level sales tax and may serve refinery turnarounds, port logistics companies, and sugar-processing facilities on the same week. A yard in Williston, ND tracks standby billing through months of winter when units are idle on pad. A yard in Los Angeles County navigates state, county, city, and special-district sales-tax layers that can push the combined rate above 10%. A yard in Gillette, WY hauls equipment 200 miles to Powder River Basin mine sites with limited cell coverage the whole way. Same software. Different tax rules, different industry patterns, different dispatch rhythms.
State context also shapes the question an operator asks before they switch. Texas operators ask about county-level tax jurisdiction. New Mexico operators ask about GRT versus sales tax. Oklahoma operators with customers on tribal land ask about tribal jurisdiction exemptions. Colorado operators ask about home-rule cities that self-collect. Florida operators ask about surge capacity during hurricane season. These are real questions, and the pages below try to answer them for each state without burying the answer in a sales pitch.
California
LA basin construction, Kern County oilfield near Bakersfield, Central Valley agriculture, and the most complex sales-tax jurisdiction stack in the country — state 7.25% plus county and district additions up to 10.75% combined.
See California details →Colorado
DJ Basin oilfield in Weld County, Denver and Front Range construction, mountain-resort seasonal build windows, and home-rule cities that set and collect their own sales tax independently from the state.
See Colorado details →Florida
Hurricane-recovery construction, tourism development in Orlando and Miami, Space Coast aerospace, and county-level discretionary sales-tax on top of the 6% state base. Storm season can double bookings in 48 hours.
See Florida details →Louisiana
Gulf petrochem corridor from Baton Rouge to Lake Charles, port logistics in New Orleans, and parish-level sales-tax — the most complex stacking structure of any state we serve.
See Louisiana details →New Mexico
Permian Basin NM side, San Juan basin, and Albuquerque construction. New Mexico uses gross receipts tax (GRT), not sales tax — a different mechanic that the billing module handles at the site level.
See New Mexico details →North Dakota
Bakken and Williston basin oilfield, agricultural equipment, and energy infrastructure. City-level tax jurisdiction. Long standby billing through hard winters when units sit idle on pad.
See North Dakota details →Oklahoma
SCOOP/STACK/Anadarko basin oilfield, Oklahoma City and Tulsa construction, wind energy in the panhandle, and aerospace around Tinker AFB. State sales tax plus tribal jurisdiction handling.
See Oklahoma details →Texas
Permian Basin, Eagle Ford, and Houston petrochem. Oilfield and construction rental yards from Odessa to Houston. Texas county-level sales-tax jurisdiction built in. Rental King runs in Texas today.
See Texas details →Wyoming
Powder River Basin oilfield and coal mining, Greater Green River natural gas, wind energy on the eastern plains. Long supply lines, hard winters, standby billing when units sit idle on location.
See Wyoming details →The same product, running the same way, in every state.
EquipFlow is one product, not a franchise of state-specific builds. The dispatch board, MSA billing, return inspections, maintenance records, and QuickBooks Online sync are identical whether your yard is in Odessa or Baton Rouge or Williston. What differs is configuration: tax jurisdiction is set at the delivery site level, so the billing module applies the right rate for Ector County TX or Caddo Parish LA or Williams County ND without any manual adjustment per invoice.
The pricing is flat and the same in every state. One monthly fee per yard. No per-user billing, no module add-ons, no implementation fee. The migration runs the same way everywhere too: most yards are in a sandbox with real data within three days and live within a week.
EquipFlow started inside Rental King — a 24/7 oilfield rental yard in Odessa and Midland, TX. The product was built against a live Texas operation before it was offered to any other yard. That means the Texas knowledge is first-party. For the other eight states on this list, the knowledge comes from conversations with operators in those states who run patterns similar to the Permian Basin — oilfield-heavy or energy-adjacent, MSA-driven, dispatch-led.
More states coming. If your yard is somewhere not listed here, reach out — we add states as operators ask for them.
Rental King is the first yard on EquipFlow — a 24/7 oilfield rental operation in the Permian Basin. See how they run it →