Software for the yard running Louisiana heavy equipment.
Louisiana runs one of the most complex tax jurisdictions of any state we serve — state rate, parish rate, and city rate all stacking per delivery location — alongside petrochem turnaround demand that pulls equipment 24/7 for weeks at a stretch. EquipFlow handles the tax stacking at the site level and the dispatch pace the same way it runs at Rental King in West Texas.
No implementation fee. Running in a week.
Thirty minutes on a call is enough to scope the migration.
Louisiana’s rental backdrop.
The Baton Rouge to Lake Charles corridor along the Mississippi River and the I-10 corridor is one of the densest concentrations of petrochemical and refinery infrastructure in the world. ExxonMobil, Shell, LyondellBasell, Dow, and dozens of other operators run refineries and chemical plants that require periodic maintenance turnarounds — scheduled outages of days to weeks where scaffolding, aerial lifts, forklifts, and general-service equipment flow in simultaneously from multiple rental yards. Lafayette and the Acadiana region service the offshore oil-and-gas supply chain. Shreveport and northwestern Louisiana sit above the Haynesville Shale and run oilfield rental patterns more similar to the Permian Basin than to the petrochem corridor.
New Orleans and Baton Rouge anchor port-logistics rental demand — cranes, forklifts, material handlers, and access equipment cycling through port operations and distribution-facility maintenance. Shipbuilding yards on the Mississippi Gulf Coast and in Houma and Morgan City pull specialized heavy equipment for dry-dock and marine-construction work. Hammond and the Florida Parishes run general construction and agricultural equipment rental.
Louisiana’s rental market is industry-diverse in a way that Texas is not. A single yard in Baton Rouge may serve a refinery turnaround, a port logistics company, a commercial construction contractor, and a sugar-processing facility within the same month — all with different billing structures and, in Louisiana, all in different parishes with different combined sales-tax rates.
What single-yard operators in Louisiana ask us about.
The first question is parish-level tax. Louisiana has 64 parishes — equivalent to counties in other states — each with its own sales-tax rate stacking on top of the state rate of 4.45%. On top of the parish rate, many cities have their own additional rates. A yard in Baton Rouge delivering equipment to East Baton Rouge Parish, Ascension Parish, and West Baton Rouge Parish in the same week faces three different combined rates. A yard covering Baton Rouge, Lake Charles (Calcasieu Parish), and Lafayette (Lafayette Parish) faces even more variation. Louisiana has the most complex sales-tax stacking structure of any state we serve.
The second question from refinery-turnaround operators is dispatch pace. A refinery turnaround can run 24 hours a day for two to four weeks. Multiple rentals going out and coming back simultaneously, rush delivery requests at 2am, emergency equipment substitutions when a manlift fails on site. The dispatch board needs to handle that pace without missing a step. EquipFlow runs 24/7 — the same responsive web app on a dispatcher’s phone at 3am as at a desk at 8am.
The third question is MSA billing. Petrochem operators and port logistics companies typically run on MSA contracts with their preferred rental yards, with negotiated rates per equipment class. EquipFlow puts the override on the customer record and applies it automatically on every rental.
Louisiana parish and city sales tax.
Louisiana state sales tax is 4.45%. On top of that, each of the 64 parishes levies its own sales tax — ranging from around 4% to 7% or more depending on the parish. Some municipalities within parishes add a further city-level rate. The combined total in some jurisdictions exceeds 11%. Every delivery location in Louisiana needs the correct three-layer rate applied to the invoice.
EquipFlow handles this by setting the jurisdiction on the delivery site record. A site in Calcasieu Parish carries the Calcasieu combined rate. A site in Orleans Parish carries the Orleans rate. A site in the city of Baton Rouge within East Baton Rouge Parish carries the EBR plus city rate. When a rental is created for that site, the billing module applies the right combined rate without any manual adjustment. Your CPA stays the source of truth on the exact current rates for each parish and municipality; EquipFlow stamps the right rate when the site is right.
The product, the same way it runs in Louisiana.
Dispatch board.
Driver-by-hour view of every active rental. Works on a phone for 24/7 turnaround dispatch. Prevents double-bookings. Full detail at /dispatch.
MSA-aware billing with parish tax.
Rate overrides per equipment class on the customer record. Standby billing per class. Parish-and-city stacked tax jurisdiction per delivery site. QuickBooks Online sync on close. Full detail at /billing.
Mobile driver inspections.
Mobile-web return inspections, no app install. Required photos cannot be skipped. Tied to the rental record on submit. Full detail at /inspections.
Maintenance.
PM intervals, work orders, parts, and meter readings on the unit record. Units flagged for service before they go out again. Full detail at /maintenance.
QuickBooks Online sync.
Invoices post to QBO automatically on close. Payments sync back. Full detail at /integrations/quickbooks.
Switching from another system.
Seven days from signed agreement to live yard. No implementation fee. Fleet, customer, and site data imports from structured exports or CSV. Louisiana parish and city tax jurisdiction, MSA rate tables, and standby rate classes are configured during the migration, not after go-live. See /switch for the full detail.
See how parish-stacked tax works with MSA billing.
A 20-minute demo covers MSA overrides, standby billing, Louisiana parish and city tax jurisdiction at the site level, and the full dispatch board. We know the oilfield-adjacent patterns firsthand; we’ve talked with Louisiana operators running similar structures.
Book a demo →Rental King and the Permian connection.
Rental King operates in the Permian Basin — Odessa and Midland, TX. EquipFlow was built inside their yard. The product runs 24/7 right now. Louisiana petrochem and oilfield operators run patterns that share the core structure with the Permian: MSA contracts, 24/7 dispatch, standby billing, complex tax jurisdiction. The first-party experience is from West Texas; the Louisiana context comes from conversations with operators in Baton Rouge, Lake Charles, and Lafayette who run the same billing and dispatch patterns in a different industry setting.
What makes Louisiana distinct in rental ops.
Parish-level tax stacking is the most operationally burdensome tax structure of any state we serve. Texas county-level tax is simpler. Oklahoma tribal jurisdiction is more legally complex but fewer jurisdictions are involved. Louisiana has 64 parishes, city-level additions on top, and combined rates that vary significantly across short distances along the I-10 corridor. A yard delivering equipment across East Baton Rouge, Ascension, West Baton Rouge, Iberville, and St. Mary parishes in a single week is managing five different combined tax rates. EquipFlow handles this per delivery site, not per manual adjustment.
Turnaround-window demand is also distinct. Refinery and chemical- plant turnarounds create concentrated demand spikes — more equipment going out in a two-week window than some yards move in three months. The dispatch board needs to handle that volume without losing track of returns, damage inspections, or billing. Louisiana operators who manage turnaround windows are stress-testing dispatch software in ways that steady-state oilfield yards do not.
What you give up by being in Louisiana.
EquipFlow does not ship integrations with Louisiana-specific reporting systems or the Louisiana Department of Revenue’s sales-tax filing portal. Data exports to CSV and connects to QuickBooks Online. Your bookkeeper or CPA handles the Louisiana sales-tax filing; EquipFlow handles the invoice stamping.
There are no pre-built connectors for port-logistics or shipbuilding-sector invoicing platforms. If a customer requires data feeds into a specialized billing system, that is outside the scope of what EquipFlow ships today. Bring specific integration requirements to the demo.
Pricing.
One flat monthly fee per yard. Unlimited seats. No per-user billing, no module add-ons, no implementation fee. See pricing.
Rental King is the first yard on EquipFlow — a 24/7 oilfield rental operation in the Permian Basin. See how they run it →
What Louisiana yards ask before they switch.
“Louisiana has parish-level plus city-level sales tax — does EquipFlow handle that stacking?”
Yes. Tax jurisdiction in EquipFlow is set at the delivery site level. Louisiana's stacked structure — state 4.45% plus parish plus city — is configured on the site record. A customer with deliveries in East Baton Rouge Parish, Calcasieu Parish (Lake Charles), and Orleans Parish gets the correct combined rate on each invoice based on where the equipment went. Your CPA stays the source of truth on exact rate lookups; EquipFlow stamps the right rate when the site is right.
“Most of our refinery customers are on MSA — does EquipFlow handle multi-tier rate cards?”
Yes. MSA overrides are a property on the customer record, set per equipment class. Every rental for that account applies the correct rate automatically. Multi-tier structures — different rates for manlifts, forklifts, and generators under the same MSA — are supported. The dispatcher quotes correctly without knowing the rate sheet.
“Refinery turnarounds can be 24/7 for weeks — does the dispatch board handle that pace?”
Yes. The dispatch board is a responsive web app — the same screen on a phone at 3am as on a desktop at 8am. An after-hours dispatcher can create a rental, assign a driver, and close out a return without any special configuration. There is no separate mobile app. Turnaround-window dispatch runs the same way as standard dispatch, just at higher intensity and longer hours.
“Can drivers run inspections from a personal phone with no app install?”
Yes. Return inspections are mobile-web forms — no app install required. The driver gets a link or scans a QR code on the unit, completes the checklist, attaches required photos, and submits. Required photo fields cannot be skipped. The inspection ties to the rental record on submit.
“How long does the migration take?”
Seven days from signed agreement to live yard. No implementation fee. Fleet, customer, and site data imports from structured exports or CSV. Louisiana parish and city tax rates, MSA rate tables, and standby rate classes are configured during the migration window, not after go-live.
“We have customers in multiple parishes — do we have to set up each parish rate manually?”
You set up the jurisdiction once per delivery site, not per invoice. When a rental is created for a site in Calcasieu Parish, the billing module applies the Calcasieu combined rate automatically. When the next rental goes to an East Baton Rouge site, it applies that rate. You do not touch the tax rate when creating each rental.
Ready to see what it looks like on your Louisiana yard?
Bring your fleet count and a rough sense of how many parishes your deliveries span. Thirty minutes covers the migration scope, the dispatch board live, and an honest answer on fit.
Book a demo →