Oilfield rental software, built inside an oilfield yard.
MSA rate cards, standby billing, site-level tax, and 24/7 dispatch — every feature was built against the live workflow of a working 24/7 yard, not modeled from the outside.
Guided data import. $0 setup fee.
Twenty minutes on a call is enough to scope the migration.
The oilfield yard runs differently.
The phone rings at 2 a.m. because a rig crew needs a light tower on location before dawn. A unit returns from a frac pad after six weeks and goes straight into a return inspection. Three rentals close on Friday and four go out Monday — to sites in three counties, each with different tax jurisdiction.
The equipment is heavy and expensive: 45- and 60-foot manlifts, 250kW and 500kW generators, 185 to 900 CFM compressors, frac tanks, water trucks. A double-booking or a missed standby hour isn’t a rounding error — it’s a real dollar amount on a real invoice.
MSA pricing is the default, not the exception.
Most oilfield revenue runs through MSAs, so the default rate isn’t the rack rate — it’s that customer’s negotiated rate per equipment class. Overrides live on the customer record: every rental pulls the right rate automatically, and a new hire quotes the same number a ten-year dispatcher would.
24/7 dispatch on any screen.
The board is a responsive web app — an after-hours dispatcher on a phone at 11 pm sees the same screen as the desk at 8 a.m. Create a rental, assign a driver, close a return, no separate app. If a unit is already out, it can’t go out again.
Inspections that survive the field.
Return inspections on the driver’s phone — required checklist items, required photos, signature — submitted before the unit comes off rent. When a customer disputes damage three weeks later, the timestamped record is on the rental. The dispute stops before it starts.
Standby, MSA, and tax on the same invoice.
An oilfield invoice carries three layers at once: the MSA rate for the class, the standby rate for idle hours, and the right tax jurisdiction for the delivery site. EquipFlow handles all three — the invoice bills correctly the first time. Your bookkeeper reviews it; she doesn’t rebuild it.
Proven daily inside a 230-unit, 24/7 oilfield operation. Read the customer story
What oilfield operators ask first.
“Our MSAs have multi-tier rate cards. Will that work?”
Yes. Different rates for manlifts, generators, compressors, and forklifts under the same MSA are set per equipment class on the customer record. Renegotiate a rate, update it once, and every future rental reflects it.
“We bill standby differently per class.”
Standby rates are configurable per equipment class — a 250kW generator on standby bills differently than a 45-foot manlift. Invoice line items show active hours and standby hours, each at the correct rate.
“Is this oilfield rental tool management software?”
Functionally, yes, for a serialized yard: the oilfield term of art is rental tool management, and the workflows are the same — individually tracked units, 24/7 dispatch, standby billing, mobile-web inspections, and service history. EquipFlow does not claim downhole tool-string assembly, tubular inspection-certificate tracking, or pipe-tally workflows; bring those requirements to a fit review.
“Can drivers run inspections without installing an app?”
Yes. Inspections are mobile-web forms — the driver opens a link or scans a QR code on the unit, completes the checklist, attaches required photos, and submits from the cab. Required photo fields can’t be skipped.
“Customers across three tax jurisdictions — does tax work per site?”
Yes. Sales-tax jurisdiction is set at the delivery site, not the customer. A customer operating in two counties gets the right jurisdiction on each invoice, with no manual adjustment.
Rental King is the yard that keeps EquipFlow honest: if the product slows down dispatch, billing, or inspections, the feedback comes back fast.
Rental King LLC — Odessa & Midland, TX
See how Rental King uses it →See the board built for oilfield ops.
A 20-minute demo covers MSA rates, standby billing, and county tax against a real tenant. Bring your rate card questions.
Or call +1 (702) 483-1644 — you’ll get a person, not a queue.