Software that fits the yard you actually run.
EquipFlow is dispatch, billing, inspections, maintenance, and QuickBooks sync for single-location heavy-equipment rental yards. The core is the same. The configuration fits your vertical.
An oilfield yard running 24/7 on frac-pad contracts operates differently from a contractor yard moving equipment between job sites and differently again from a plant-maintenance yard cycling manlifts through turnaround windows. An aerial lift yard tracks ANSI inspection cadence and damage photo trails. A scaffold yard counts components out and back and bills three different ways depending on the customer. Same software. Different defaults, rate structures, and dispatch rhythms.
Oilfield rental
24/7 dispatch, MSA-rate customers, frac-pad delivery, standby billing, and Texas multi-county tax jurisdiction. Built inside Rental King, a Permian Basin oilfield yard.
See oilfield details →Contractor rental
Project-based rentals for general contractors and subcontractors. Multi-site customers, PO-level billing, equipment moving from one job site to the next as projects open and close.
See contractor details →Industrial-maintenance rental
MSA-driven, multi-month rentals cycling through scheduled maintenance windows at refineries, plants, and manufacturing facilities. Standby rates, site-level billing, and strict return inspections.
See industrial details →Aerial lift rental
Boom lifts, scissor lifts, and AWP fleets. ANSI inspection checklists per equipment class, daily user inspection logs, damage photo trails, insurance cert tracking, and hours-based PM.
See aerial lift details →Scaffolding rental
Frame, system, and tube-and-clamp scaffolding by the section. Component-count inventory, multiple billing models, erection labor as a separate line, and long-rental standby rates.
See scaffolding details →Why vertical fit matters.
Rental verticals are not just different markets. They are different operational realities. MSA structures, dispatch patterns, return-inspection rhythms, and billing rules vary enough that software tuned for one vertical often creates friction in another.
An oilfield yard runs on MSA contracts with major producers and service companies. Rates are negotiated per equipment class, billed with standby hours, and subject to Texas county-level tax jurisdiction. A contractor yard tracks rentals by project and PO, with equipment moving between sites as job phases shift. An industrial-maintenance yard runs long standby periods between turnaround windows, with safety teams auditing return inspections.
EquipFlow’s core modules — dispatch board, billing, MSA overrides, return inspections, maintenance records, and QuickBooks Online sync — are the same across every yard. What changes is how they are configured: rate-card defaults, inspection checklists, tax jurisdiction per site, and billing cycle cadence. You get the right defaults for your vertical without customizing from scratch.
Every yard is single-location, 50 to 400 units, dispatch-led. That is the profile EquipFlow is built for. The vertical shapes the details; the profile shapes the product.
One real yard runs it today.
Rental King — a 24/7 oilfield rental yard in the Permian Basin — is the first yard on EquipFlow. Every feature was built and tested against a live operation before it shipped. See the full story at the Rental King case study.
Rental King is the first yard on EquipFlow — a 24/7 oilfield rental operation in the Permian Basin. See how they run it →