Questions we get from rental operators.

What is EquipFlow?

EquipFlow is rental operations software for single-location heavy equipment rental yards. It handles dispatch, billing, maintenance, and inspections on one screen — so your dispatcher, counter staff, and yard crew are all looking at the same information without juggling separate systems.

EquipFlow is the operations layer underneath your storefront; it does not replace your customer-facing website or point-of-sale counter, it makes the yard behind them run.

Who built it?

Joe Vore, a Texas-based software builder, built EquipFlow because his brother runs Rental King — a 24/7 oilfield rental operation in the Permian Basin — and no available software fit the way that yard actually moves.

Rental King is the design partner: every feature has been tested against the problems a real yard faces before it ships. There is no investor-funded sales team. When you book a demo, you talk to the person who builds it.

How much does it cost?

EquipFlow charges a flat monthly fee per yard. There are no per-user fees — the whole yard runs on one price, unlimited seats, so adding a counter person or a second dispatcher does not change your bill.

There are no setup fees. The exact number depends on your fleet size and what your operation looks like. Pricing is a conversation, not a published table. Book a demo and we will give you a specific quote against your yard.

How long does onboarding take?

Days, not quarters. We help you import your equipment catalog and customer history, walk your dispatcher through the screens, and have you running live jobs before the end of your first week.

There is no six-month implementation timeline, no consultant required, and no year-long contract you cannot get out of. If we cannot onboard you in days, you do not pay.

Does EquipFlow have a mobile app?

EquipFlow is web-first and built to run on a tablet at the counter, a desktop in the office, or a phone in the yard. Mechanics and drivers can pull up inspection checklists and job updates on a phone without a separate download.

Dispatch works best on a full screen where you can see every unit and every job at once. There is no dedicated app store install required; ask about current mobile capabilities on the demo call.

What's the difference vs Texada, Point-of-Rental, Wynne, Alert, RentalMan, or Baseplan?

Those systems are built for multi-location enterprise operations with IT departments and implementation budgets measured in months and six figures. EquipFlow is built for a single-location yard that wants dispatch that actually runs the day, onboarded in days not quarters.

Texada, Point-of-Rental, and Wynne target multi-yard chains with deep ERP needs. Alert and RentalMan are long-standing systems most often paired with a full implementation partner. Baseplan fits enterprise fleet operations with international tax and multi-currency needs.

Each is a capable system for that buyer — it is the wrong tool when your operation is one yard, one dispatcher, and one crew looking for one screen. If you are comparing us to a specific vendor, see the switching page →

What size yards does it fit?

EquipFlow fits single-location rental yards running roughly 50 to 400 units. If you have one yard, one dispatch board, and a crew that needs to see the same screen, it fits.

If you are running more than one location with a shared dispatch operation, it is not the right fit yet — that is a conversation worth having, but it is not the sweet spot EquipFlow is built for right now.

How do I book a demo?

Use the form on the home page. We reply within one business day. A demo runs about 20 minutes — no slide deck, straight to the dispatch screen your team would use on Monday.

You will see the actual software, ask real questions, and leave with a clear picture of whether it fits your yard.