Questions we get from rental operators.

EquipFlow is modern equipment rental management software for small and midsize equipment rental companies. It keeps the back office, the equipment, and the money connected so the team knows what is available, what is happening, what needs attention, and what should be billed. Dispatch supports delivery, pickup, transfer, and driver work when it applies.

$749 per location monthly, or $8,100 per location annually ($675 per month equivalent). Unlimited users. Setup is $0. There is no public free trial; the month-to-month option reduces the commitment risk. See pricing →

We import supported equipment and customer records, walk your team through the workflows, and run a parallel cutover with your current process. The timeline depends on the condition of your data and the workflows your operation needs to verify.

Small and midsize equipment rental companies. One location or multiple locations can fit. Fit depends on operational requirements—not unit count, location count, or independent ownership. EquipFlow is strongest for heavy construction, compact, aerial, material-handling, industrial, oilfield, generator, compressor, pump, light-tower, and individually tracked trailer rental. Contractor tools, mixed equipment and tool rental, bulk inventory, scaffolding, portable sanitation, and dealers with a distinct rental operation require a closer fit review.

Established systems may offer deeper customization, bespoke integrations, corporate controls, and larger implementation organizations. EquipFlow should win on equipment-rental focus, modern usability, back-office adoption, connected workflows, straightforward implementation, transparent pricing, unlimited users, and responsive support. It is not positioned as a broad enterprise ERP. See the comparison →

It’s web-first — a tablet at the counter, a desktop in the office, a phone in the yard. Mechanics and drivers pull up inspection checklists on a phone with no download. Dispatch works best on a full screen where the whole day is visible.

Yes — QuickBooks Online, directly and included in the price. QuickBooks manages the accounting ledger. EquipFlow manages the rental activity that creates the financial records. Approved invoices and payments can post to QBO, and webhook updates reconcile records already linked between the two systems. A payment created only in QBO is not imported as a new EquipFlow payment. QuickBooks Desktop isn’t supported.

Use the demo form — we reply within one business day. It runs about 20 minutes, with no slide deck. We follow one rental through the workflows your team actually uses. Prefer the phone? +1 (702) 483-1644.