Questions we get from rental operators.
Straight answers to the things people ask before booking a demo.
Rental operations software for equipment-rental companies operating one yard or multiple locations — construction, general, and oilfield fleets. Dispatch, billing, maintenance, and inspections stay connected, so dispatchers, counter staff, and yard crews work from the same information. EquipFlow sits underneath your public storefront and includes a scoped portal for invited customers; it is not a self-service booking site or a replacement for your counter.
$749 per yard per month, or $7,200 per yard paid upfront for one year ($600 per month equivalent). No per-user fees, so adding a counter person or a second dispatcher never changes your bill. Setup is $0. See pricing →
We import your equipment catalog and customer history, walk your dispatcher through the screens, and run a parallel cutover with your current process. The timeline depends on the condition of your data and the workflows your yard needs to verify.
Equipment-rental companies operating one yard or multiple locations, including construction fleets, oilfield rental, and general equipment rental. There is no fleet-unit maximum. Fit depends on the operating workflow, location needs, dispatch volume, billing requirements, and integration requirements — not an arbitrary unit count.
Those systems serve broader multi-location and enterprise use cases. EquipFlow stays focused on connected rental operations for companies operating one yard or multiple locations, with guided data import and a direct cutover process. It is not positioned as a broad enterprise ERP. See the comparison →
It’s web-first — a tablet at the counter, a desktop in the office, a phone in the yard. Mechanics and drivers pull up inspection checklists on a phone with no download. Dispatch works best on a full screen where the whole day is visible.
Yes — QuickBooks Online, directly and included in the price. Approved invoices and payments can post to QBO, and webhook updates reconcile records already linked between the two systems. A payment created only in QBO is not imported as a new EquipFlow payment. QuickBooks Desktop isn’t supported.
Use the demo form — we reply within one business day. It runs about 20 minutes, no slide deck, straight to the dispatch screen your team would use on Monday. Prefer the phone? +1 (702) 483-1644.
Ask the rest on the demo.
Twenty minutes on the actual product, with your questions. You'll leave with a clear read on whether it fits your yard.