Unlimited users. One price.
$749 per location per month. Unlimited users, every module, and a $0 setup fee. Pay $8,100 upfront for the annual option and save 10%.
Month to month
- Unlimited users — back office, yard, shop, and ownership
- Every module, including QuickBooks Online sync
- Catalog and customer-history import included
- Cancel any month — no long-term contract
Annual, paid upfront
Save 10%$675/mo equivalent · save $888 versus 12 monthly payments
- Everything in month to month
- One invoice a year — easier on your books
- Price locked for the term
- Same product access and support
Annual billing is prepaid for the term; the monthly plan’s cancel-any-month term does not apply.
Each plan covers one location, every current module, and every person who works there. Multiple locations can be scoped separately.
Start month-to-month, prove EquipFlow in your operation, and move to annual pricing when you are ready.
Straight answers about EquipFlow pricing.
- How much does EquipFlow cost per month?
- EquipFlow costs $749 per location per month. The monthly plan includes unlimited users, every module, data import, and QuickBooks Online sync, with a $0 setup fee.
- How much does the annual plan cost?
- The annual plan is $8,100 per location, paid upfront. That works out to $675 per month.
- How much does annual billing save?
- Twelve monthly payments total $8,988. The $8,100 annual plan saves $888, which is approximately 9.9% and is presented as 10% savings.
- Does EquipFlow charge per user?
- No. Both plans include unlimited users across the back office, counter, yard, shop, billing, ownership, and dispatch when it applies. Adding another user does not change the price.
- Are setup and data import included?
- Yes. Catalog and customer-history import are included, and the setup fee is $0.
- What is included in the published price?
- Each plan covers one location and includes every current EquipFlow module, QuickBooks Online sync, unlimited users, and catalog and customer-history import. Companies with multiple locations can scope each location.
- Can I pay month to month?
- Yes. The monthly plan can be canceled in any month with no long-term contract. The annual plan is paid upfront and locks the price for its term.
- Does EquipFlow offer a public free trial?
- No. EquipFlow does not advertise a public free trial. Start month-to-month, prove EquipFlow in your operation, and move to annual pricing when you are ready.
Why the price is flat.
Priced per location, not per user.
Per-user pricing works for individual tools — one person, one login. It doesn’t work for a yard where the counter, yard, shop, billing, ownership, and dispatch teams need the same operating record. One price covers everyone at your location.
Hiring never raises your bill.
Per-user pricing turns every hire into a software budget decision. Add a counter person, a mechanic, or give the owner a login — none of it changes the number. The price is for the location, not the headcount.
Setup is $0 and data import is included.
We import your equipment catalog and customer history as part of the plan, with a $0 setup fee. Your team verifies the data and core workflows before choosing when to cut over.
Every module. No tiers.
There’s no “Pro plan” holding the features your yard actually needs. Rentals, equipment, accounts, inspections, maintenance, billing, reports, dispatch, documents, and the QuickBooks Online sync — all of it, on both plans.
See all modules →Want to test the price against your own records first? Model one billing-review scenario in the revenue leak calculator or keep labor, revenue recovery, utilization, and software cost separate in the ROI calculator. Neither tool inserts a customer outcome or recovery promise.
- Users
- Unlimited
- Modules
- All — including QuickBooks Online
- Data import
- Equipment catalog and customer history
- Setup fee
- $0
- Support
- A person who knows yards
- Contract
- Month to month, or annual to save 10%
Rental King is the yard that keeps EquipFlow honest: if the product slows down dispatch, billing, or inspections, the feedback comes back fast.
Rental King LLC — Odessa & Midland, TX
See how Rental King uses it →Already on Texada, Point of Rental, Wynne RentalMan, or Alert?
Guided catalog and customer-history import are included. Rates, open work, service history, invoices, payments, and A/R depend on the source export and current importer. A parallel run lets your team verify the reviewed scope before choosing when to cut over.
See how switching works →See the software behind the price.
A 20-minute walkthrough starts with the dispatch screen and uses your yard’s real workflow — no pricing mystery and no slide deck.
Or call +1 (702) 483-1644 — you’ll get a person, not a queue.