How much does EquipFlow cost per month?

EquipFlow costs $749 per yard per month. The monthly plan includes unlimited seats, every module, data import, and QuickBooks Online sync, with a $0 setup fee.

How much does the annual plan cost?

The annual plan is $7,200 per yard, paid upfront. That works out to $600 per month.

How much does annual billing save?

Twelve monthly payments total $8,988. The $7,200 annual plan saves $1,788, which is approximately 19.9% and is presented as 20% savings.

Does EquipFlow charge per user?

No. Both plans include unlimited seats for dispatch, counter, shop, and ownership teams. Adding another user does not change the price.

Are setup and data import included?

Yes. Catalog and customer-history import are included, and the setup fee is $0.

What is included in the published price?

Both plans include every EquipFlow module, QuickBooks Online sync, unlimited seats, and catalog and customer-history import for one yard.

Can I pay month to month?

Yes. The monthly plan can be canceled in any month with no long-term contract. The annual plan is paid upfront and locks the price for its term.

Equipment rental software pricing

Unlimited seats. One price.

$749 per yard per month. Unlimited seats, every module, and a $0 setup fee. Pay $7,200 upfront for the annual option and save 20%.

Month to month

$749per yard, per month

Unlimited seats — dispatch, counter, shop, owner
Every module, including QuickBooks Online sync
Catalog and customer-history import included
Cancel any month — no long-term contract

Book a demo

Annual, paid upfront

Save 20%

$7,200per yard, per year — paid upfront

$600/mo equivalent · save $1,788 versus 12 monthly payments

Everything in month to month
One invoice a year — easier on your books
Price locked for the term
Priority onboarding slot

Annual billing is prepaid for the term; the monthly plan’s cancel-any-month term does not apply.

Book a demo

Both plans cover one yard, every module, and every person who works there.

Pricing FAQ

Straight answers about EquipFlow pricing.

How much does EquipFlow cost per month?: EquipFlow costs $749 per yard per month. The monthly plan includes unlimited seats, every module, data import, and QuickBooks Online sync, with a $0 setup fee.
How much does the annual plan cost?: The annual plan is $7,200 per yard, paid upfront. That works out to $600 per month.
How much does annual billing save?: Twelve monthly payments total $8,988. The $7,200 annual plan saves $1,788, which is approximately 19.9% and is presented as 20% savings.
Does EquipFlow charge per user?: No. Both plans include unlimited seats for dispatch, counter, shop, and ownership teams. Adding another user does not change the price.
Are setup and data import included?: Yes. Catalog and customer-history import are included, and the setup fee is $0.
What is included in the published price?: Both plans include every EquipFlow module, QuickBooks Online sync, unlimited seats, and catalog and customer-history import for one yard.
Can I pay month to month?: Yes. The monthly plan can be canceled in any month with no long-term contract. The annual plan is paid upfront and locks the price for its term.

Why the price is flat.

Priced per yard, not per dispatcher.

Per-seat pricing works for individual tools — one person, one login. It doesn’t work for a yard where the dispatcher, the counter, the mechanic, and the owner all need the same screen. One price covers everyone at your location.

Hiring never raises your bill.

Per-seat pricing turns every hire into a software budget decision. Add a counter person, a mechanic, or give the owner a login — none of it changes the number. The price is for the yard, not the headcount.

Setup is $0 and data import is included.

We import your equipment catalog and customer history as part of the plan, with a $0 setup fee. Your team verifies the data and core workflows before choosing when to cut over.

Every module. No tiers.

There’s no “Pro plan” holding the features your yard actually needs. Dispatch, rentals, billing, maintenance, inspections, accounts, documents, reports, and the QuickBooks Online sync — all of it, on both plans.

See all modules →

Want to test the price against your own records first? Model one billing-review scenario in the revenue leak calculator or keep labor, revenue recovery, utilization, and software cost separate in the ROI calculator. Neither tool inserts a customer outcome or recovery promise.

Seats: Unlimited
Modules: All — including QuickBooks Online
Data import: Equipment catalog and customer history
Setup fee: $0
Support: A person who knows yards
Contract: Month to month, or annual to save 20%

Proven in a demanding 24/7 yard.

Rental King is the yard that keeps EquipFlow honest: if the product slows down dispatch, billing, or inspections, the feedback comes back fast.

Rental King LLC — Odessa & Midland, TX

See how Rental King uses it →

Already on Texada, Point of Rental, Wynne RentalMan, or Alert?

Guided catalog and customer-history import are included. Rates, open work, service history, invoices, payments, and A/R depend on the source export and current importer. A parallel run lets your team verify the reviewed scope before choosing when to cut over.

See how switching works →

See the software behind the price.

A 20-minute walkthrough starts with the dispatch screen and uses your yard’s real workflow — no pricing mystery and no slide deck.

Book a demo

Or call +1 (702) 483-1644 — you’ll get a person, not a queue.