Everything your yard runs on. On one screen.
EquipFlow covers the full rental operations layer — dispatch, inventory, billing, maintenance, inspections, and customer records. It is the operations layer underneath the job, not a customer-facing store builder.
Run the yard.
One screen that runs your day.
Every unit, every job, every driver on one board. Drag to reassign. Flag a unit down — yard sees it instantly.
See dispatch in detailEvery unit. Every status. One list you can trust.
Twelve operational statuses — not just available and out. Meter hours pulled from the job. Readiness blockers your dispatcher can read.
See itInspections the yard actually completes.
Pre-delivery and return inspections on a phone, in the yard. Required items. Photo capture. Damage notes that stick to the unit.
See itService that doesn't live on a clipboard.
PM tied to hours, cycles, or calendar. Work orders attached to the unit, the job, and the customer. Yard readiness view at 6 a.m.
See it
Bill the work.
From quote to return. One rental record.
Quote → rental → extension → swap → calloff → return. Same document. No retyping when the job changes.
See itInvoices that match what actually happened.
Hourly, daily, weekly, monthly, standby, MSA overrides. Invoices built from the job record — no transcription.
See itQuickBooks Online, without the re-keying.
Approved invoices and payments can post to QuickBooks Online, with updates reconciled for linked records.
See the QuickBooks syncUtilization, revenue, A/R — in one place.
Equipment utilization. Revenue by customer and class. A/R aging. Downtime analysis. Exportable when you need it.
Keep the customer.
Customer records that know who gets billed.
Multiple sites per customer. Account types — Cash, COD, Credit. MSA overrides. Billing risk on the customer record itself.
See itRental agreements signed in the yard.
PDF rental agreements and invoices generated from the job. Shared by link — no login required for your customer. E-signature on the phone.
Your billing rules. Your equipment. Your workflow.
Dispatchers change a billing rule, add an equipment class, or adjust a workflow without a support ticket.
Rental King is the yard that keeps EquipFlow honest: if the product slows down dispatch, billing, or inspections, the feedback comes back fast.
Rental King LLC — Odessa & Midland, TX
See how Rental King uses it →See it on Monday's board.
A 20-minute demo covers the modules that matter most to your operation. No slide deck. We start with the dispatch screen and work through whatever you want to see.
Or call +1 (702) 483-1644 — you’ll get a person, not a queue.