Everything your yard runs on. On one screen.
EquipFlow covers the full rental operations layer — dispatch, inventory, billing, maintenance, inspections, and customer records. It is the operations layer underneath the job, not a customer-facing store builder.
Run the yard
One screen that runs your day.
Every unit, every job, every driver on one board. Drag to reassign. Flag a unit down — yard sees it instantly.
Every unit. Every status. One list you can trust.
Twelve operational statuses — not just available and out. Meter hours pulled from the job. Readiness blockers your dispatcher can read.
Inspections the yard actually completes.
Pre-delivery and return inspections on a phone, in the yard. Required items. Photo capture. Damage notes that stick to the unit.
Service that doesn't live on a clipboard.
PM tied to hours, cycles, or calendar. Work orders attached to the unit, the job, and the customer. Yard readiness view at 6 a.m.
Bill the work
From quote to return. One rental record.
Quote → rental → extension → swap → calloff → return. Same document. No retyping when the job changes.
Invoices that match what actually happened.
Hourly, daily, weekly, monthly, standby, MSA overrides. Invoices built from the job record — no transcription.
QuickBooks Online, without the re-keying.
Invoices and payments post to QuickBooks Online automatically. A/R aging reconciles without end-of-month spreadsheet work.
Utilization, revenue, A/R — in one place.
Equipment utilization. Revenue by customer and class. A/R aging. Downtime analysis. Exportable when you need it.
Keep the customer
Customer records that know who gets billed.
Multiple sites per customer. Account types (Cash/COD/Credit). MSA overrides. Billing risk on the customer record itself.
Rental agreements signed in the yard.
PDF rental agreements and invoices generated from the job. Token-gated sharing — no login required for your customer. E-signature on the phone.
Your billing rules. Your equipment. Your workflow.
Dispatchers change a billing rule, add an equipment class, or adjust a workflow without a support ticket.
See it on Monday's board.
A 20-minute demo covers the modules that matter most to your operation. No slide deck. We start with the dispatch screen and work through whatever you want to see.
Book a demo →