Every unit. Every status. One list you can trust.

Your dispatcher should never have to walk the yard to count what's available. The inventory view is the source of truth — not the whiteboard, not the spreadsheet, not the text from the driver.

Two statuses aren't enough.

Most rental operations track units as either out or available. That works until a unit comes off a job and needs a 250-hour service before it can go back out. Or a generator goes down hard in the field. Or a skid steer is in transit between sites and hasn't arrived yet. All three of those are "not available" — but they mean completely different things to the dispatcher, the shop, and the customer waiting on delivery.

EquipFlow tracks twelve operational statuses: Available, Reserved, On Rent, Off Rent, In Transit, Needs Inspection, Under Repair, Soft Down, Hard Down, Decommissioned, For Sale, and Retired. Each one means something specific. A unit that is Soft Down can be scheduled with a workaround. A unit that is Hard Down cannot go out under any circumstances. Your dispatcher reads the status and knows the answer without calling the shop.

Asset tracking built around how rental yards actually work.

Every unit in EquipFlow has a full asset record: location assignment, custom attributes, and meter hours tracked in the same place as the dispatch and maintenance history. Custom attributes support text, numbers, selects, dates, and boolean fields — so your equipment classes can carry exactly the information your operation cares about, whether that is rated load capacity, fuel type, engine serial, or anything else. Meter hours pull automatically from PM records, inspection records, and return events so the number stays current without manual entry after every job.

Readiness blockers your dispatcher can read.

When a unit has an open work order, a pending inspection, or an upcoming service interval, the status reflects it. The dispatcher sees the blocker before she assigns the unit to a job — not after the truck is loaded.

Location assignment down to the site.

Units can be assigned to a customer site or held at the yard. When a unit moves, the record moves with it. Your dispatcher sees where every unit is without relying on driver texts or yard walkdowns to keep the list current.

One list. No tribal knowledge required.

Rental King runs a 24/7 oilfield fleet in the Permian Basin. When equipment moves at 2 a.m., the dispatcher on duty can't call the person who set up the board. The inventory list has to be accurate on its own. Twelve statuses, live location, and current meter hours give the night dispatcher the same information the day shift had.

If your yard is still reconciling availability off a whiteboard or a spreadsheet, a 20-minute demo will show you what the list looks like when the data is all in one place.