Equipment rental rate calculator.
Get a clean rental rate in ten seconds — hourly, daily, weekly, or monthly, with MSA discounts, standby hours, and sales tax built in.
Built for the dispatcher who’s tired of rebuilding the same Excel cell every time a customer asks “what would 8 weeks on a skid steer cost me under our MSA?”
Inputs
Standby (optional)
Adjustments
How yards usually get this wrong.
Three patterns we see, every yard:
- MSA override gets forgotten. Customer is on a 12% MSA. The dispatcher quotes book rate. The bookkeeper catches it next week — sometimes.
- Standby hours billed at full rate. Unit’s on standby Saturday. Spreadsheet bills 24h instead of standby rate. Customer disputes the invoice.
- Tax jurisdiction wrong. Job site is across a county line. Wrong rate gets stamped on the invoice. Welcome to a quarterly reconciliation party.
EquipFlow handles all three on the invoice automatically — MSA overrides come from the customer record, standby is a billing rule per equipment class, and tax jurisdiction is per site.
See how billing works →Stop reinventing the spreadsheet.
When EquipFlow generates an invoice, the rate logic is already there — MSA override from the customer record, standby rate from the equipment class, tax jurisdiction from the delivery site. Your dispatcher quotes correctly on the first rental, not after the bookkeeper catches it next week.
See it on a 30-minute demo →Or browse the billing module and pricing page.
Pair this with the utilization calculator to see what your fleet is leaving on the table.
Or use the ROI calculator to estimate your payback period from switching software.