Software for the yard running dehumidifiers.

A restoration dehumidifier is the unit a rental yard hands a water-damage crew when a structure has to be dried before mold sets in. After a burst pipe, a flood, or the water that follows a fire, a low-grain refrigerant unit runs day and night pulling moisture out of framing, drywall, and slab until the building reads dry. That duty cycle is what makes dehumidifiers awkward to run as a rental fleet. They go out in banks, not singles. They sit running and billable on a loss for weeks. They come back filthy, sometimes contaminated, with the hour meter buried and a drain hose missing. EquipFlow runs dehumidifiers the way the yard that built it runs its gear — dispatch, billing, maintenance, and return inspection on one record per unit.

Built inside Rental King, right now.

Rental King is a heavy-equipment rental yard in Odessa and Midland, TX. They run dehumidifiers, manlifts, forklifts, light towers, generators, compressors, and water trucks on MSA contracts through the Permian Basin — 24/7, oilfield pace. EquipFlow was designed and first deployed inside that yard. Every feature was tested against their live operation before it shipped. The product runs there today.

Dehumidifiers are long-duration, multi-unit, hard-used rentals, and that is where money slips through a restoration fleet. A bank of units committed to a loss earns nothing extra if the running days never make it onto the invoice, and it costs the yard if a contaminated unit goes back on the shelf without the cleanup caught and charged. The hour meter is the spine of both maintenance and billing, so it has to be captured the same way every time — at return, on the inspection, against the rental record. When dispatch, billing, maintenance, and inspection all read from one unit record, the dispatcher commits the right count at the right rate, the mechanic services on real run time, and the bookkeeper closes a multi-week storm job without rebuilding it from a stack of field tickets. That single-record discipline is what keeps a high-churn drying fleet honest.

Dehumidifier specs the rental record tracks.

Every number below is a sourced specification range. The render layer is the only path these values reach the page — they live on the unit record, not in a dispatcher's head.

Water removal (AHAM, 80F/60%RH)

80-170pt/day

Water removal (max, ~90F/90%RH saturation)

139-240pt/day

Max process airflow

325-400cfm

Power draw (120V circuit)

8-10.5A

Operating temperature range

33-110degF

Unit weight

105-165lb

Refrigerant charge (R-410A)

26oz

How EquipFlow handles dehumidifiers on the dispatch board.

Dehumidifiers rarely go out one at a time. A restoration job pulls a count of units alongside air movers, so the dispatch board treats a loss site as a bundle and shows how many units of each class are committed there, which are still in the yard, and which are due back. The accessory is the whole game: a unit sent without the right length of condensate drain hose, or without the pump line for a high-capacity model, means the crew cannot set it and the truck turns around. The dispatcher confirms hose, pump, and filter on the rental record before the load leaves. Because the same class gets pulled hard during a wide-area storm event, the board flags when committed units exceed what is actually in the yard so a job is not promised gear that is already on another loss.

Billing dehumidifiers — MSA, standby, and site-level tax.

Restoration dehumidifiers bill by the day, and the day clock does not stop while the unit sits running on a loss for the length of the dry-down — which is exactly the standby pattern the billing module handles. The unit is committed to that job and billable every day it is on site, whether the crew is in the building or not. Restoration contractors who rent regularly run on an MSA, so the negotiated day and weekly rates live as an override on the customer record per equipment class; a rental created for that account carries the right rate without the dispatcher keeping a sheet in their head. Hose, pump-line, and filter add-ons ride the same invoice. Tax is set on the delivery-site record, so a unit that worked a loss in one jurisdiction is taxed for that jurisdiction. Invoices post to QuickBooks Online on close.

Maintenance on dehumidifiers.

Dehumidifier PM is hour-meter driven, because a unit on a multi-week loss runs around the clock and stacks hours fast, while a yard spare can sit between storm seasons. The hour reading is captured on the return inspection and posts to the unit record, and the maintenance module advances the PM clock from that reading so service lands on real run time. The work is specific to a refrigeration machine that breathes dirty job-site air: the intake filter loads quickly and chokes airflow, the evaporator and condenser coils pack with construction dust and need cleaning, and the condensate pump and float switch fail from grit. The sealed refrigeration circuit gets checked for charge and leaks. Work orders, parts, meter history, and the refrigerant record live on the unit record, which is also where a contamination cleanup or damage charge from a return inspection becomes a repair ticket.

Dehumidifier return inspections.

Two checks bracket the rental. Before a unit ships, the yard confirms it runs, drains, and pumps, and that the filter is clean — a dehumidifier that ices up or refuses to drain on day one of a loss is a callback and a soaked floor. The yard's real control is the return inspection: before a unit comes off rent, the driver runs a mobile-web checklist on a phone with no app install, records the hour-meter reading, and attaches required photos that cannot be skipped. Dehumidifier-specific checks carry weight here. Was the unit on a contaminated loss, so it needs to be quarantined and decontaminated before it goes back on the shelf? Is the filter caked, are the coils packed, is the drain hose or pump line present and clean, is there standing water inside the housing? The inspection ties to the rental record before the truck leaves, so a contamination cleanup fee or a damage charge has photos and a timestamp behind it.

Common dehumidifier classes in the field.

The product, the same way it runs for dehumidifiers.

The sections below are the EquipFlow modules that matter most when running dehumidifiers — each links to the full feature detail.

Operator guides for running dehumidifiers.

Field-tested playbooks that go deeper on pricing, dispatch, billing, and maintenance for fleets like this.

• Adding a New Equipment Category to Your Yard →
• Air Quality Equipment Rentals →
• Compressed Air Equipment Rentals →
• How to Manage Parts Inventory for Repairs →

What you give up running dehumidifiers in EquipFlow.

EquipFlow is a web app, so the return inspection needs a signal to load. In a flooded basement or a dead spot, the driver cannot finish the mobile inspection at the loss; most yards run it at the yard on return instead, which means the photos and hour reading land later than ideal. There is no built-in psychrometric or moisture-logging integration today — the readings a restoration crew records on their drying-log app are not pulled in, so EquipFlow tracks the rental and the unit, not the dry-down chart. And the rate logic is built around the day, weekly, and standby model restoration runs on; a yard with an unusual billing structure should bring it to the demo to be scoped honestly.